Catering

Intro

Step 1: Initial Inquiry

Submit request to brooklyncollegecatering@gmail.com with CC to purchasing@brooklyn.cuny.edu and strategicinitiatives@brooklyn.cuny.edu

Step 2: Quote & Menu Proposal

BK Campus Eats provides per-person cost (all-inclusive), dietary info, service type, and quote/invoice.

Step 3a: If Order ≤ $1,000

Tax Levy (TL)/IFR	Submit Requisition in CUNYBuy → PO issued by Purchasing
Non-Tax Levy (NTL)(Includes Auxiliary, BCA, Student Center, ECC, SAF)	Submit a Payment Request in CUNYBuy with invoice before event
Research Foundation (RF)	Use RF Procurement System—RF Guide | Submit Requisition in RF Procurement System
Brooklyn College Foundation (BFC)	No pre-event paperwork: submit Payment Request Form in CUNYBuy after event

Step 3b: If Order > $1,000

Tax Levy (TL)/IFR	Submit Requisition in CUNYBuy → PO issued by Purchasing
Non-Tax Levy (NTL)(Includes Auxiliary, BCA, Student Center, ECC, SAF)	Submit Requisition in CUNYBuy → PO issued by Purchasing
Research Foundation (RF)	Use RF Procurement System—RF requisition required
Brooklyn College Foundation (BFC)	No pre-event paperwork—submit Payment Request Form in CUNYBuy after event

Step 4: Required Documentation

Tax Levy (TL)/IFR, Non-Tax Levy (NTL)(Includes Auxiliary, BCA, Student Center, ECC, SAF)

• Approved quote/invoice
• Cost breakdown
• Justification (Flyer, agenda, or email invitation)
• List of attendees

Research Foundation (RF)

• Follow RF documentation rules (consult grant officer)

Brooklyn College Foundation (BFC)

• Final invoice
• Justification (Flyer, agenda, or email invitation)
• List of attendees
• Funding account info

Step 5: Event Rules (All funding sources)

• Event must be ≥ 2 hours, educational or business-related. No parties. RSVP confirmation required. Per-person maximums (inclusive of tip, delivery, disposables):
  • Light refreshments: $8
  • Modest meals: $15

Step 6: Invoicing & Payment

Tax Levy (TL)/IFR	Submit a receipt against PO issued by Purchasing in CUNYBuy and attach required documentation to the receipt
Non-Tax Levy (NTL)(Includes Auxiliary, BCA, Student Center, ECC, SAF)	Pay via Payment Request or PO route in CUNYBuy with receipt (PO only issued by Purchasing)
Research Foundation (RF)	Submit invoice via RF Payment System
Brooklyn College Foundation (BFC)	Submit Payment Request Form with invoice