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How to set an Email archive or retention policy

Enrolling in an Online Archive gives you 5GB of extra mailbox space. You can access these archive files anywhere you access your email. It can take a few hours for new archive policies to activate.

You can set an email archive or retention policy using the Outlook Web App or Microsoft Outlook. You can also archive items manually.

Using Outlook Web App (OWA)

  1. Sign in to Outlook web app (OWA).
  2. Right-click the email folder to which you want to assign an archive policy.
  3. Select Archive Policy from the drop-down menu.
  1. Select the archive policy you wish to use.
    Note: 1 Year means messages older than 1 year, etc.
archive policy options - 1 year through 5 years.
  1. Your email messages will show up in the Personal Archive email folder.

Retention Policy

You can optionally set a retention policy that will automatically delete messages:

retention policy options - 1 month, 1 week, 1 year, 5 years, 6 months, never delete.

Using Microsoft Outlook on Windows

  1. Select (click) the email folder to which you want to assign an archive policy.
  2. Select Assign Policy from the Outlook Ribbon.
  1. Select the Archive Policy or Retention Policy you wish to use.
  2. Your email messages will show up in the Online Archive email folder.

Need help? Contact the IT Helpdesk.

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