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Preferred Name Request and Legal Name Change Guidelines for Employees

Preferred Name Change Request:

Preferred names are limited to first and middle names. A preferred last name may not be selected.

A preferred name may be requested for use in college e-mail, and unofficial documents such as college directories, course catalogs, and other internal documents.

Employees are advised that a preferred name will not be used for payroll, benefits, and employment verification purposes. 

Self-service to make preferred name changes is not currently available in CUNYfirst. Please submit the Preferred Name Request Form to Meitian Luo at MLuo@brooklyn.cuny.edu or drop it off at Office of Human Resource Services located at 1219 Boylan Hall.

Staff and faculty are entitled to change records to reflect new or resumed names in accordance with any court ordered legal name change.

CUNY requires LEGAL documentation for any change in legal name.

Please attach two (2) types of appropriate documentation; one type of documentation must be either a marriage certificate, passport, birth certificate, social security card, divorce decree or a court order, the second must be a Photo ID. Employees must notify Social Security of any legal name change.

Please submit the required documentation and Basic Personnel & Address Information form to the Office of Human Resource Services located at 1219 Boylan Hall.

Typographical/Spelling Errors

Please do not submit a preferred name change form if there is a spelling error in your legal name.

FAQs:

  1. CUNYfirst username
  2. CUNY Login username
  3. Official university documents
  • I have trouble downloading or viewing the forms, what should I do?

HRS recommends that you download the forms to your local computer prior to opening them.

Download/Save the Forms to Your Computer
Saving the PDF file to your local computer can normally be accomplished as follows:

  1. Right click on the title link (option-click on the Mac will automatically save the file locally).
  2. Select “Save Target As” or “Save Link As” when presented with a menu.

  • I have trouble filling out the forms, what should I do?

Use Adobe Acrobat Reader DC to open the file directly after downloading.
If you have problems with a PDF file you can review the troubleshooting information in Adobe’s support¬†knowledgebase.

Contact:

Meitian Luo, Human Resources Specialist, mluo@brooklyn.cuny.edu

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