2025 Fiscal Deadlines – Important Dates & Submission Guidelines

As we approach the end of the fiscal year, we want to ensure that all stakeholders are aware of the key deadlines for fiscal transactions, including purchasing, accounts payable, and reimbursements. Below are the critical dates to keep in mind for Fiscal Year 2025 (FY25):

CUNYBuy Deadlines (subject to change)

• April 1, 2025 – Last day to submit CUNYBuy Non-Marketplace requisitions (any amount).
  • Note: Requisitions over $1,000 should be submitted as early as possible.
• June 12, 2025 – Last day to submit CUNYBuy Marketplace requisitions (any amount)
  • Note: June 16th, 2025 – Last day for the requisition to be approved.
• July 18th, 2025 – Last day to complete receipts in CUNYBuy for goods/services received by June 30, 2025. The Receipt must be dated June 30th or prior in CUNYBuy even if the receipt is entered into the system after June 30th.
  • Receipts entered after this date will be charged to 2026, even if goods were received by June 30.

Learn more on the difference between Marketplace vs. Non-Marketplace Requisitions

Tax Levy Deadlines

• June 12, 2025 – Expense reports must be submitted for expenses incurred through May 31.
• June 30, 2025 – Last day for all goods and services to be received to be charged to the 2025 budget.
  • Goods/services received after this date will be charged to 2026.
• July 7, 2025 – Last day for FY 2025 Expense Reports to be entered and approved for expenses incurred through June 30th.
• July 7, 2025 – Last day to reconcile all Travel, Procurement + NET Card transactions in CUNYfirst

Non-Tax Levy (NTL) Deadlines

• June 12, 2025 – Expense reports must be submitted for expenses incurred through May 31.
• June 30, 2025 – Last day for all goods and services to be received to be charged to the 2025 budget.
  • Goods/services received after this date will be charged to 2026.
• July 3, 2025 – Reimbursable travel or office-related expenses occurring between May 31 and June 30 must be:
  • Entered and approved in CUNYfirst.
  • Supported by uploaded documentation in the expense report.
• July 3, 2025 – Last day to submit Non-Tax Levy payment requests, invoices, and/or receipts in CUNYBuy for purchases dated June 30, 2025, or earlier.
• July 7, 2025 – Last day for FY 2025 Expense Reports to be entered and approved for expenses incurred through June 30th.
• July 7, 2025 – Last day to reconcile all Travel, Procurement + NET Card transactions in CUNYfirst

Tax Levy P-Cards & NET Cards Deadlines

• June 12, 2025 – Expense reports must be submitted for expenses incurred through May 31.
• June 12, 2025 – Last day for FY 2025 Travel Card credit card purchases.
• June 20, 2025 – Last day to make NET and purchasing credit card purchases for FY25 (goods and services must be received by June 30th).
• July 7, 2025 – Last day for FY 2025 Expense Reports to be entered and approved for expenses incurred through June 30th.
• July 7, 2025 – Last day to reconcile all Travel, Procurement + NET Card transactions in CUNYfirst

Next Steps

We strongly encourage all departments to plan ahead and submit transactions well in advance of these deadlines to ensure timely processing. Late submissions may result in expenses being charged to the next fiscal year.

For any questions, please contact:

• Purchasing – purchasing@brooklyn.cuny.edu
• Accounts Payable – ap1424b@brooklyn.cuny.edu
• FBSC – fbsc@brooklyn.cuny.edu
• Internal Audit – achase@brooklyn.cuny.edu

Thank you for your cooperation.

Sincerely,
The Office of the Senior Vice President for Finance and Administration
svpfa@brooklyn.cuny.edu