As we approach the end of the fiscal year, we want to ensure that all stakeholders are aware of the key deadlines for fiscal transactions, including purchasing, accounts payable, and reimbursements. Below are the critical dates to keep in mind for Fiscal Year 2026 (FY26):
CUNYBuy Deadlines (Purchasing)
Dates are subject to change
- April 17, 2026 – Last day to submit requisitions for furniture.
- April 24, 2026 – Last day to submit CUNYBuy Non-Marketplace requisitions (any amount).
- TBD – Last day to submit CUNYBuy Marketplace requisitions.
- July 17, 2026 – Last day to complete receipts in CUNYBuy for goods/services received by June 30, 2026.
- Note: The Receipt must be dated June 30th or prior in CUNYBuy even if the receipt is entered into the system after June 30th. Receipts entered after this date will be charged to 2027, even if goods were received by June 30.
Learn more on the difference between Marketplace vs. Non-Marketplace Requisitions
Tax Levy (TL) Deadlines (Accounts Payable)
- June 12, 2026 – Expense reports must be submitted for expenses incurred through May 31.
- June 30, 2026 – Last day for all goods and services to be received to be charged to the 2026 budget.
- Note: Goods/services received after this date will be charged to 2027.
- July 6, 2026 – Last day for FY 2026 Expense Reports to be entered and approved for expenses incurred through June 30th.
Non-Tax Levy (NTL) Deadlines (Business Office / FBSC)
- June 12, 2026 – Expense reports must be submitted for expenses incurred through May 31.
- June 30, 2026 – Last day for all goods and services to be received to be charged to the 2026 budget.
- Goods/services received after this date will be charged to 2027.
- July 2, 2026 – Reimbursable travel or office-related expenses occurring between May 31 and June 30 must be:
- Entered and approved in CUNYfirst.
- Supported by uploaded documentation in the expense report.
- July 2, 2026 – Last day to submit Non-Tax Levy payment requests, invoices, and/or receipts in CUNYBuy for purchases dated June 30, 2026, or earlier.
- July 6, 2026 – Last day for FY 2026 Expense Reports to be entered and approved for expenses incurred through June 30th.
Credit Cards (Internal Audit)
Deadlines for Credit Cards will be added as dates are finalized.
Next Steps
We strongly encourage all departments to plan ahead and submit transactions well in advance of these deadlines to ensure timely processing. Late submissions may result in expenses being charged to the next fiscal year.
For any questions, please contact:
- Purchasing – purchasing@brooklyn.cuny.edu
- Accounts Payable – ap1424b@brooklyn.cuny.edu
- FBSC – fbsc@brooklyn.cuny.edu
- Internal Audit – achase@brooklyn.cuny.edu
Thank you for your cooperation.
Sincerely,
The Office of the Senior Vice President for Finance and Administration
svpfa@brooklyn.cuny.edu