The CUNYfirst Travel and Expense Center is a self-service module that allows end users to submit travel authorizations and expense reports for reimbursement. Please review the Travel and Expense Workflows to become familiar with the travel authorization and reimbursement processes. Contact Security Access: submit a CUNY ServiceNow request Michael Lanza (Budget)718.951.5220 David…

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Follow this process to request travel related reimbursement for guest speakers, interview candidates, external evaluators, and Brooklyn College students. Reimbursement requests for these individuals do not need to be entered in CUNYfirst. Contact the Office of Accounts Payable so that travel expenditures can be properly documented and consistent with CUNY…

Before creating an Expense Report:

Prior to making any purchases with personal funds, check with the Office of Accounts Payable to determine whether the expenditure is allowable. Requests may be submitted only for business-related out-of-pocket expenses that could not be paid with a purchase order or the college’s credit cards. Examples include local travel expenses…

Travel Procedure Summary Prior to traveling, complete the Brooklyn College Authorization to Travel Form. Once the total travel award has been determined by the department supervisor, a Travel Authorization must be created and approved in CUNYfirst. After travel, an Expense Report for Brooklyn College employees must be created and approved in…

Prior to Travel When you are on a work-assigned location, more than 75 miles from home and Brooklyn College, you are considered to be in travel status and eligible for travel expenses. Please refer to the CUNY Travel Policy for rules and regulations. Prior to traveling, complete the Brooklyn College Authorization…

The CUNYfirst Travel and Expense Center Workflows are the start-to-finish road maps for the travel and reimbursement processes at Brooklyn College. They begin with an end user’s creation and submission of a travel authorization or expense report, continue with a series of approvals, and end with budget being encumbered (in…