HR Guide for Summer Chairperson and Summer Deputy Chairperson Appointments

Contents

Please ONLY submit approved and completed (accompanied by the signatures of BOTH the chairperson and the dean) forms to HRS.

Deadline to HRS: Monday, May 19th, 2025

Summer appointments will NOT be processed by HRS until HRS receives ALL the appropriate and approved paperwork.

Announcement from the Provost’s Office for 2025

The Provost’s Office sent out the announcement to the chairs on May 7th, 2025. Email subject: Summer 2025 Department Administration Appointments.

Please refer to the announcement for details on

Expectations and Overview
Department Allocations
Calculating the Hours for Summer Appointments
Designation Forms and Other Appointment Paperwork
Scheduling Notes

Summer Compensation Calculator

The Provost’s Office provided the calculator to help determine the hours.

Summer Chairperson Appointment

Step 1 of 2: Summer Chairperson Designation Form (accompanied by the signatures of BOTH the chairperson and the dean)

Salary should be the 11/1/2022 salary schedules. Retroactive pay based on the contractual increases will be issued separately.

Step 2 of 2: Multiple Position Report (Faculty e-Services)

The Multiple Position System is preloaded with the new contractual rates, so the dollar amounts won’t match. However, make sure the hours match.

Submit a Summer 2025 Multiple Position Report.

Include the Summer Chair activity under “Department Chairperson Assignment” section of the report.
Make sure the hours and dates match the designation form.
If you have a ‘split’ assignment, add additional items to this section, matching the designation forms.

Summer Deputy Chairperson Appointment

Step 1 of 4: Summer Deputy Chairperson Designation Form (accompanied by the signatures of BOTH the chairperson and the dean)

Salary should be the 11/1/2022 salary schedules. Retroactive pay based on the contractual increases will be issued separately.

Step 2 of 4: NTA (SD) e-Appointment in e-Appointments System

Step 3 of 4: Multiple Position Report (Faculty e-Services)

The Multiple Position System is preloaded with the new contractual rates, so the dollar amounts won’t match. However, make sure the hours match.

Submit a Summer 2025 Multiple Position Report.

Include the Summer Deputy activity under the “Non-Teaching Assignments” section.
Make sure the hours and dates match the designation form.

Step 4 of 4: Summer 2025 Deputy Non-teaching Adjunct Timesheets

Submit completed and signed timesheets to BCparttime@brooklyn.cuny.edu on a bi-weekly basis.

FAQs

Appointment dates

All appointment dates for Summer Chair and Summer Deputies must fall within the period from May 27 through August 25, 2025.

If there is more than one Summer Chairperson over the course of the summer, the dates cannot overlap.

The start- and end-dates for Summer Deputy Chairpersons may overlap.

Appointment hours format

Appointment hours must be submitted in quarter-hour increments (for example, 10.00, 10.25, 10.50, 10.75).

How to review salary in CUNYfirst

Click here.

My form was submitted on time, why it’s not processed.

Possible reasons your form is not processed:

HRS didn’t receive your approved and completed form.
HRS didn’t receive your approved and completed form on time.
Your Multiple Position Report wasn’t approved by the Provost Office.
Summer assignment detail on your Multiple Position Report is incorrect.
Summer designation detail on your Multiple Position Report doesn’t match detail on your form.

How to submit approved and completed forms

Email to HRS: Guadalupe Leal (Guadalupe.Leal@brooklyn.cuny.edu) and Meitian Luo (MLuo@brooklyn.cuny.edu)