Requesting Access

The Office of the Registrar serves as the Student Records approver for several CUNY systems and helps facilitate access for faculty and staff. Below is a list of systems and websites you may be eligible to access based on your role at Brooklyn College.

All access forms requiring a signature must include a “wet” signature. Electronic signatures have not been accepted since April 2024. See the Signatures section below for details.

Important Information for Student and Temporary Employees

Students, temporary employees, and consultants must have a Non-Public University Information Data Access Waiver (NPUI) on file regardless of the system they need access to. Include the NPUI form with each access request submitted to our office. Request will not be processed without an NPUI on file with ITS.

BC Navigate (EAB)

BC Navigate (EAB) is a platform that supports student success through communication and data analytics. Students can use it to connect with advisors, schedule appointments, and more. Learn more about BC Navigate. The Office of the Registrar approves access for BC Navigate (EAB).

To request access to BC Navigate, complete the CUNY EAB User Access Request Form, must be submitted in order to gain access to BC Navigate.

Access Request Process

1. Complete the first page of the access request form and obtain Managerial Approval.
2. If you are unsure which access level you need, contact Estefanía Ponti, Associate Director of Student Success and EAB Navigate Manager, at estefania.ponti@brooklyn.cuny.edu.
3. Once approved forms are sent to the Office of the Registrar for final approval.

After we receive your form with the first page completed and appropriate roles are checked off, we will submit the form for processing.

CourseDog

Need access to CourseDog modules? Complete the CourseDog Access Form.

BC Portal Queues

Use BC WebCentral ti submit and approve requests, such as:

• Declaration of Major
• ePetitions
• Registrar Exception Requests (RERs)
• Room Change Requests

Queue access in BC Portal varies depending on your campus role and office.

You may need a personal access code to use certain BC WebCentral queues. The Office of the Registrar cannot create or reset these codes. If you experience any issues, reach out to ITS for assistance.

Requesting Access

To request access to a BC WebCentral queue, email studentrecord@brooklyn.cuny.edu with your full name and EMPL ID.

CUNYfirst

CUNYfirst is used to manage various academic processes, including class permissions, permit requests, case rosters. VOE roster submissions, and grade submissions. Advisors also use CUNYfirst to review student records for academic advisement.

To request access to CUNYfirst, complete and submit the CUNY Campus Solutions Access Request Form.

New faculty members receive automatic access to their Faculty Center and do not need to submit an access request form.

Requesting Access

1. Complete the form: Fill out the first page of access request form, including the Managerial Approval section.
2. Email the form: to dgw@brooklyn.cuny.edu.
3. Specify the access you need: Include a message explaining which access you are requesting. If you are unsure which access you need, our office can hep you determine the appropriate permissions.
4. Submit managerial approval: If your manager or supervisor cannot sign the PDF, they may email our office directly to confirm their approval of the requested access.

After receiving your completed form, we will confirm the appropriate access roles, collect any rewired approvals from other offices, and submit the form for processing.

DegreeWorks

DegreeWorks is an academic advisement tool that helps track student progress toward degree completion. It should be used by anyone who advises students or assists them with meeting degree requirements.

To request access to DegreeWorks, complete and submit the CUNY DegreeWorks User Access Request Form.

Requesting Access

1. Complete the form: Fill out the first page of the access request form, including the Managerial Approval section.
2. Email the form: Send the completed first page to dgw@brooklyn.cuny.edu. If you are unsure which access you need, the DegreeWorks team can help you determine the appropriate permissions.
3. Obtain campus approval: The DegreeWorks Administrator will review and sign your request.
4. Receive final approval: Approved forms are forwarded to the Office of Register for final approval.

Once we receive your completed form with the DegreeWorks Administrator’s signature, we will provide final approval and submit it for processing.

DegreeWorks Support

For DegreeWorks support, visit the DegreeWorks webpage. For general questions, contact dgw@brooklyn.cuny.edu.

Signatures

Per CUNY policy, forms with Adobe-generated or electronic signatures will not be accepted. All forms must include handwritten signatures unless one of the following exceptions applies:

• Confidentiality Code: Employees may use a confidentiality code instead of a handwritten signature. Instructions for obtaining a code can be found on access request forms.
• Managerial Approval: Managers who cannot sign the form may confirm their approval by emailing a contact listed under Contact Us. Please include the following statement:
  • “I, [MANAGER NAME], approve [EMPLOYEE NAME] to obtain the rested access for [FORM NAME OR SYSTEM].”

Unsure Which Access You Need?

Need help determining which system roles or access forms you need? Contact our office and provide your CUNYfirst ID (EMPL ID). We’ll help you identify the appropriate roles and forms to submit.

Need Help Logging In?

Most systems listed above use your CUNY login (Single Sign-On). BC WebCentral is the exception. If you have trouble with your login credentials, contact the ITS Help Desk at helpdesk@brooklyn.cuny.edu or 718.951.4357.

The ITS Help Desk can also help with BC WebCentral login issues and access codes.