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Federal Work-Study Program Supervisor Announcements

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Welcome to the FWS Supervisors Announcements page! We post important information about FWS program deadlines and resources here throughout the year. We encourage you to periodically check for updates throughout each semester (and especially in the last two months of each semester). Check our highlights section below for questions and info common to the time of year.

Important Resources for Supervisors

There are several new resources available for prospective and current FWS supervisors to clarify and guide you through the Federal Work-Study Program, policies and procedures:

Important Dates

Summer 2024

  • June 21, 2024 – Deadline for students to accept their FWS offer. Unaccepted FWS offers will be cancelled and new offers will be made to other students during the upcoming months.   
  • Variable – Students who are eligible to only work in the summer must stop working their last day of attendance, whether in summer session I and/or II.

Fall 2024

  • October 9, 2024 – Last day for a student to submit an FWS appeal for Fall.
  • November 1, 2024 – Last day for an FWS Supervisor to submit a Job Description for Fall 2024.

Spring 2025

  • January 6th, 2025 – Students can begin to submit documents for Spring 2025 FWS Placement
  • March 3, 2025 – Last day for a student to submit an FWS appeal for Spring.
  • March 7, 2025 – Last day for an FWS Supervisor to submit a Job Description for Spring.

Highlights

Can I hire a student for the Summer?

There will be early job placement opportunities for eligible continuing Brooklyn College students who are enrolled for at least 6 credits in summer and/or fall starting July 8, 2024 as noted above. Note the student must maintain the 6 credits in the summer if not enrolled for 6 credit in the fall to be eligible for summer FWS.

Can I hire a student For the Winter session?

Yes but only if they are a returning FWS student worker who was already placed and worked in the Fall semester. New students will be able to submit documents to be considered for placement during the spring term in the winter but cannot start working until they receive a hire approval email.

Students approved to work during the winter/spring semester may work a maximum of 20 hours weekly.

How do I Request that an FWS Student worker who was employed in the fall be able to work in the winter?

  1. FWS supervisors must send an e-mail to FWS@brooklyn.cuny.edu for each of their FWS employees with FWS spring funding (refer to the hire approval e-mail)
  2. The email should be sent after the Fall term is over.
  3. The FWS student employee must be copied on the e-mail request.
  4. Requests will be tracked after the new year. Each student’s file will be reviewed to determine eligibility to resume work during the winter/spring semester based Fall 2024 grades and Spring 2025 enrollment status.
  5. A response will be sent via e-mail to both the FWS supervisor and student once eligibility is determined.
  6. Student cannot start working until confirmation that the student may start has been received.

When can a Student Start Working?

FWS Students may not work prior to the “Hire approval/Start Date”. Any work performed prior to that date cannot be paid for through the FWS allocation and must be paid out of your job site’s budget. Therefore, it’s imperative that you only allow the student to work as of the “Hire approval/Start Date”.

Why can’t I fill my positions?

There are always more jobs available than student applicants, therefore, there is no guarantee that the position posted will be filled. 

Required Student Actions

FWS offers to students are made for the fall and spring semesters which they can view and accept on their CUNYfirst account. Students are notified by email of the deadline date to accept their FWS offers. Students  must follow the process outlined in the Federal Work-Study Student Process Guide in order to be placed and hired into a position and to get paid.

Important Reminders

Job Description/Placement and Hiring Process:

  • FWS supervisors are notified regarding the status of their job description(s) (see Step Guide 2: Step 2)
  • Retain a copy of all forms with other placement and payroll documents for your records for a minimum of five years.
  • The entire FWS process for supervisors is outlined in several step guides in the BC Knowledgebase accessible through the Federal Work-Study Supervisor Resource Hub. That serves as your primary resource for learning about submitting a job description and completing the hiring process.

FWS Student Employees

FWS students:

  • May NOT replace regular Brooklyn College employees.
  • May NOT be given the password to your official office/business accounts (this violates CUNY Computer Use Policy).
  • May NOT be given keys to the job site
  • May NOT be left unsupervised.
  • May NOT begin work or be paid for hours prior to the approved start date indicated on the “hire approval e-mail” sent to the FWS supervisor and student employee.
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