Welcome to the FWS Supervisors Announcements page! We post important information about FWS program deadlines and resources here throughout the year. We encourage you to periodically check for updates throughout each semester (and especially in the last two months of each semester). Check our highlights section below for questions and info common to the time of year.
Major Announcements
Summer 2025 Federal Work-Study
Refer to the Summer 2025 Important Dates and Deadlines below to learn more about when you can start submitting job descriptions for the coming academic year and when you can start hiring eligible students in the summer.
Timesheet Process Change
Starting with the 2025-2026 Academic year, FWS students will need to complete and submit their own timesheets in the TimesheetX system. Supervisors will need to review, approve and submit the timesheet in TimesheetX in order to submit it to the Office of Financial Aid for processing. This is a change from the past where the supervisor would complete the timesheet for the students. Supervisors still have the option to complete a timesheet for a student if they need to.
Quick Links for FWS Supervisors
There are several resources available for prospective and current FWS supervisors to clarify and guide you through the Federal Work-Study Program, policies and procedures:
Resource Quick Links
Federal Work-Study Supervisor Resource Hub (includes Step Guides 1-4, for each part of the process from becoming an FWS supervisor, Posting a Job, Hiring and approving Timesheets)
How to access Brightspace and Self-Enroll in the FWS Supervisor Orientation (on-campus Supervisors only)
FWS Payroll Schedule (includes the bi-weekly timesheet submission deadlines)
Dedicated supervisor e-mail address for inquiries: FWSsupervisor@brooklyn.cuny.edu
How to access Brightspace and Self-Enroll in the FWS Supervisor Orientation (on-campus Supervisors only)
FWS Payroll Schedule (includes the bi-weekly timesheet submission deadlines)
Dedicated supervisor e-mail address for inquiries: FWSsupervisor@brooklyn.cuny.edu
Important Dates and Deadlines
Note: Click the “Resource Links” drop down above to access the FWS Payroll schedule for bi-weekly Timesheet deadlines.
Summer 2025
June 23, 2025 – Approved FWS Supervisors can begin submitting job descriptions in the JobX system for the academic year.
June 23, 2025 – Students not offered FWS can start appealing for FWS fall 2025. (Students should refer to the FWS Student Process Guide for process details).
June 30, 2025 – Deadline for students to accept their FWS offer. Unaccepted FWS offers will be cancelled and new offers will be made to other students during the upcoming months.
July 7, 2025 – Approved students can begin applying for open positions in JobX.
July 8th, 2025 – last day for graduating students in the 5-week summer session I to work in summer if not enrolled for summer session II.
July 21st, 2025 – last day for 8-week session graduate students, who are graduating, to work in summer.
August 9th, 2025 – last day for graduating students in the 10-week summer session to work in summer.
August 19th, 2025 – last day for graduating students enrolled in summer session II to work in summer.
June 23, 2025 – Students not offered FWS can start appealing for FWS fall 2025. (Students should refer to the FWS Student Process Guide for process details).
June 30, 2025 – Deadline for students to accept their FWS offer. Unaccepted FWS offers will be cancelled and new offers will be made to other students during the upcoming months.
July 7, 2025 – Approved students can begin applying for open positions in JobX.
July 8th, 2025 – last day for graduating students in the 5-week summer session I to work in summer if not enrolled for summer session II.
July 21st, 2025 – last day for 8-week session graduate students, who are graduating, to work in summer.
August 9th, 2025 – last day for graduating students in the 10-week summer session to work in summer.
August 19th, 2025 – last day for graduating students enrolled in summer session II to work in summer.
Fall 2025
October 9, 2025 – Last day for a student to submit an FWS appeal fall 2025. (Students should refer to the FWS Student Process Guide for process details).
October 17, 2025 – Last day for an FWS Supervisor to submit a Job Description for Fall 2025.
October 24, 2025 – Last day for an FWS student in the 8-week Session I to work unless enrolled in Session II.
October 31, 2025 – Last day to submit the FWS Fact Sheet and Placement form for fall 2025.
November 14, 2025 last day to submit an I-9 and NYS Labor form via the I-9 Upload form.
November 14, 2025 – Last day for an FWS Supervisor to Submit a “Hire Request”.
December 22, 2025 – Last day for an FWS student in 8-week Session II to work in an FWS position for the Fall term.
December 22, 2025 – Last day for a 15-week semester (regular fall) student to work in an FWS position for the Fall term.
December 26, 2025 – FWS Supervisors can request approval through Dynamic Forms for current fall FWS employees, who are enrolled in spring, to resume work in winter.
October 17, 2025 – Last day for an FWS Supervisor to submit a Job Description for Fall 2025.
October 24, 2025 – Last day for an FWS student in the 8-week Session I to work unless enrolled in Session II.
October 31, 2025 – Last day to submit the FWS Fact Sheet and Placement form for fall 2025.
November 14, 2025 last day to submit an I-9 and NYS Labor form via the I-9 Upload form.
November 14, 2025 – Last day for an FWS Supervisor to Submit a “Hire Request”.
December 22, 2025 – Last day for an FWS student in 8-week Session II to work in an FWS position for the Fall term.
December 22, 2025 – Last day for a 15-week semester (regular fall) student to work in an FWS position for the Fall term.
December 26, 2025 – FWS Supervisors can request approval through Dynamic Forms for current fall FWS employees, who are enrolled in spring, to resume work in winter.
Winter/Spring 2026
December 26, 2025 – FWS Supervisors can request approval through Dynamic Forms for current fall FWS employees, who are enrolled in spring, to resume work in winter.
February 4, 2026 – Students who are not offered FWS can start appealing for FWS for spring 2026. (Students should refer to the FWS Student Process Guide for process details).
February 28, 2026 – Last day for a student to submit an FWS appeal request form.
March 7, 2026 – Last day for an FWS Supervisor to submit a Job Description for Spring.
March 14th, 2026 – Last day to submit the FWS Fact Sheet and Placement form for spring 2026.
March 28, 2026 – last day to submit an I-9 and NYS upload via the I-9 Upload form.
March 28, 2026 – Last day for an FWS Supervisor to Submit a “Hire Request”.
May 26, 2026 – Last day for a student in a 15-week (regular spring ) term to work in an FWS position for the Spring term.
February 4, 2026 – Students who are not offered FWS can start appealing for FWS for spring 2026. (Students should refer to the FWS Student Process Guide for process details).
February 28, 2026 – Last day for a student to submit an FWS appeal request form.
March 7, 2026 – Last day for an FWS Supervisor to submit a Job Description for Spring.
March 14th, 2026 – Last day to submit the FWS Fact Sheet and Placement form for spring 2026.
March 28, 2026 – last day to submit an I-9 and NYS upload via the I-9 Upload form.
March 28, 2026 – Last day for an FWS Supervisor to Submit a “Hire Request”.
May 26, 2026 – Last day for a student in a 15-week (regular spring ) term to work in an FWS position for the Spring term.
Prior Terms – For Historical Purposes Only
Spring 2025
March 3, 2025 – Last day for a student to submit an FWS appeal for Spring.
March 7, 2025 – Last day for an FWS Supervisor to submit a Job Description for Spring.
April 4, 2025 – last day to submit an I-9 and NYS upload via the I-9 Upload form.
April 4, 2025 – Last day for an FWS Supervisor to Submit a “Hire Request”
May 22, 2025 – Last day for a student to work in an FWS position for the Spring term.
March 3, 2025 – Last day for a student to submit an FWS appeal for Spring.
March 7, 2025 – Last day for an FWS Supervisor to submit a Job Description for Spring.
April 4, 2025 – last day to submit an I-9 and NYS upload via the I-9 Upload form.
April 4, 2025 – Last day for an FWS Supervisor to Submit a “Hire Request”
May 22, 2025 – Last day for a student to work in an FWS position for the Spring term.
Highlights
Can I hire a student for the Summer?
There will be early job placement opportunities starting July (as noted above) for eligible continuing Brooklyn College students who have an accepted FWS offer for the coming academic year and are enrolled for at least 6 credits in summer and/or fall. Note the student must be enrolled either in the summer or the fall to be eligible for summer FWS.
When can a Student Start Working?
As noted in the orientation and FWS step guides, FWS Students may not work prior to the “Hire approval/Start Date”. Any work performed prior to that date cannot be paid for through the FWS allocation and must be paid out of your job site’s budget. Therefore, it’s imperative that you only allow the student to work as of the “Hire approval/Start Date”.
Why can’t I fill my positions?
There are always more jobs available than student applicants, therefore, there is no guarantee that the position posted will be filled.
What some Important Required Student Actions
Students must accept the FWS offer on CUNYfirst before they can submit placement forms.
Students are notified by email of the deadline date to accept their FWS offers and must accept it before then or risk the offer being cancelled.
Students must follow the process outlined in the Federal Work-Study Student Process Guide in order to be placed and hired into a position and to get paid.
Students are notified by email of the deadline date to accept their FWS offers and must accept it before then or risk the offer being cancelled.
Students must follow the process outlined in the Federal Work-Study Student Process Guide in order to be placed and hired into a position and to get paid.
Important Reminders
Job Description/Placement and Hiring Process:
Click To See All Reminders
FWS supervisors are notified regarding the status of their job description(s) (see Step Guide 2: Step 2)
Retain a copy of all forms with other placement and payroll documents for your records for a minimum of five years.
The entire FWS process for supervisors is outlined in several step guides in the BC Knowledgebase accessible through the Federal Work-Study Supervisor Resource Hub. That serves as your primary resource for learning about submitting a job description and completing the hiring process.
Retain a copy of all forms with other placement and payroll documents for your records for a minimum of five years.
The entire FWS process for supervisors is outlined in several step guides in the BC Knowledgebase accessible through the Federal Work-Study Supervisor Resource Hub. That serves as your primary resource for learning about submitting a job description and completing the hiring process.
FWS Student Employees
FWS students May Not… (Click to read more)
FWS Students:
May NOT replace regular Brooklyn College employees.
May NOT be given the password to your official office/business accounts (this violates CUNY Computer Use Policy).
May NOT be given keys to the job site.
May NOT be left unsupervised.
May NOT begin work or be paid for hours prior to the approved start date indicated on the “hire approval e-mail” sent to the FWS supervisor and student employee.
May NOT replace regular Brooklyn College employees.
May NOT be given the password to your official office/business accounts (this violates CUNY Computer Use Policy).
May NOT be given keys to the job site.
May NOT be left unsupervised.
May NOT begin work or be paid for hours prior to the approved start date indicated on the “hire approval e-mail” sent to the FWS supervisor and student employee.