Welcome to the FWS Supervisors Announcements page! We post important information about FWS program deadlines and resources here throughout the year. We encourage you to periodically check for updates throughout each semester (and especially in the last two months of each semester). Check our highlights section below for questions and info common to the time of year.
Major Announcements
2026-2027 Federal Work-Study
Refer to the 2026-2027 Important Dates and Deadlines below to learn more about when you can:
- Request a student who worked in fall to resume work in January
- Start submitting job descriptions for the spring term
- Start hiring eligible students in the spring term
January 2027 CUNYWork
January 2027 CUNY plans to implement a new system referred to as CUNYWork for hiring and paying employees. The Federal Work-Study Program is within the scope of the Workday: CUNYWork system. Upon implementation this will change procedures for FWS placement and payroll processes. Details will be shared once finalized.
Timesheet Process Change
Since the 2025-2026 Academic year, FWS students complete and submit their own timesheets in the TimesheetX system. Supervisors will need to review, approve and submit the timesheet in TimesheetX in order to submit it to the Office of Financial Aid for processing. This is a change from the past where the supervisor would complete the timesheet for the students. Supervisors still have the option to complete a timesheet for a student if they need to.
Quick Links for FWS Supervisors
There are several resources available for prospective and current FWS supervisors to clarify and guide you through the Federal Work-Study Program, policies and procedures:
How to access Brightspace and Self-Enroll in the FWS Supervisor Orientation (on-campus Supervisors only)
FWS Payroll Schedule (includes the bi-weekly timesheet submission deadlines)
Dedicated supervisor e-mail address for inquiries: FWSsupervisor@brooklyn.cuny.edu
Important Dates and Deadlines
Note: Click the “Resource Links” drop down above to access the FWS Payroll schedule for bi-weekly Timesheet deadlines.
July 6, 2026 – Students may begin submitting their FWS placement forms for the 2026-2027 academic year.
July16, 2026 – Deadline for students to accept their FWS offer.
July 7, 2026 – Approved students can apply for open FWS positions in JobX.
July 20, 2026 – Students not offered FWS can appeal for Fall 2026. (Refer to the FWS Student Process Guide for details).
October 30, 2026 – Last day for an FWS Supervisor to submit a Job Description for Fall 2026.
November 2, 2026 – Last day for student to submit the FWS Fact Sheet and Placement form for Fall 2026.
November 19, 2026 -Last day to submit an I-9 and NYS Labor form via the I-9 Upload form.
November 19, 2026 – Last day for an FWS Supervisor to Submit a “Hire Request”.
December 21, 2026 – Last day for an FWS student in 8-week Session II to work in an FWS position for the Fall term.
December 21, 2026 – Last day for a 15-week semester (regular fall) student to work in an FWS position for the Fall term.
December 28, 2026 – FWS Supervisors should confirm with their current FWS student employees if they wish to return in January.
December 30, 2026 – FWS Supervisors may submit the FWS Winter/Spring Request Dynamic Form for Fall FWS employees who are enrolled Spring 2027 to resume work in January. Work may not resume until approval is issued by e-mail.
On-Campus Supervisor FWS Winter/Spring Request Form
Off-Campus Supervisor FWS Winter/Spring Request Form
On-Campus Supervisor FWS Winter/Spring Request Form
Off-Campus Supervisor FWS Winter/Spring Request Form
January 2027 – Anticipated CUNYWork Launch – Spring program deadline dates TBA. See announcement above.
Highlights
Students are notified by email of the deadline date to accept their FWS offers and must accept it before then or risk the offer being cancelled.
Students must follow the process outlined in the Federal Work-Study Student Process Guide in order to be placed and hired into a position and to get paid.
Important Reminders
Job Description/Placement and Hiring Process:
Retain a copy of all forms with other placement and payroll documents for your records for a minimum of five years.
The entire FWS process for supervisors is outlined in several step guides in the BC Knowledgebase accessible through the Federal Work-Study Supervisor Resource Hub. That serves as your primary resource for learning about submitting a job description and completing the hiring process.
FWS Student Employees
May NOT replace regular Brooklyn College employees.
May NOT be given the password to your official office/business accounts (this violates CUNY Computer Use Policy).
May NOT be given keys to the job site.
May NOT be left unsupervised.
May NOT begin work or be paid for hours prior to the approved start date indicated on the “hire approval e-mail” sent to the FWS supervisor and student employee.