What is the CUNYBuy Marketplace?
The CUNYBuy Marketplace is an online portal providing access to multiple contracted supplier catalogs. It enables users to purchase approved items directly through a streamlined requisition and purchasing process within CUNYfirst.
- Marketplace Orders: These orders are placed through the CUNYBuy Marketplace and utilize pre-negotiated contracts with designated vendors.
- Non-Marketplace Orders: These are purchases that fall outside the scope of the marketplace, requiring additional procurement steps such as requesting quotes, competitive bidding, or special approvals.
What is a Punchout?
A punchout is a link that redirects the user to a supplier’s eCommerce site while keeping the shopping session connected to CUNYBuy. It allows users to shop for contracted items and return the selected items to the CUNYBuy requisition system.
Marketplace vs. Non-Marketplace Orders
| Feature | Marketplace Orders | Non-Marketplace Orders |
|---|---|---|
| Supplier Access | Pre-approved contract suppliers within CUNYBuy | Requires vendor setup and approval |
| Order Process | Direct shopping via punchout catalogs | Requires manual requisition creation |
| Approval | Automatic routing for approval | Subject to additional review by campus purchasing |
| Restrictions | Limited to contracted items | Can include restricted items and purchases exceeding $5,000 |
| Blanket Orders | Not permitted | Allowed for recurring needs |
Suppliers in the CUNYBuy Marketplace
The following suppliers are currently available in the CUNYBuy Marketplace:
- S&B (Office Supplies)
- Intivity (Grainger) (Maintenance, Repair & Operations)
- Complete Book (Books and Publications)
Additional suppliers, such as CDWG, Dell, and Fisher Scientific, are planned for future integration.
Ordering Non-Marketplace Items
If an item is not available through the CUNYBuy Marketplace, users must:
- Request a quote from the vendor.
- Create a special request (non-marketplace) requisition in CUNYfirst.
- The request is routed to the campus purchasing office for review and approval.
- The purchasing office will conduct the appropriate procurement process and issue the purchase order.
Amount Only Orders Policy
- Marketplace Orders: Amount Only orders are not allowed.
- Non-Marketplace Orders: Amount Only may be permitted for recurring purchases that meet procurement guidelines.
- Users should work with their campus purchasing office to reduce existing Amount Only orders and transition purchases to the CUNYBuy Marketplace where applicable.
For any issues with access, purchasing roles, or requisition approvals, users should contact their campus IT Security Liaison or submit a ServiceNow ticket for support.