How to delegate approver authority

Approvers can only delegate their authority to other approvers in CUNYfirst.

Alternate approvers will be able to approve requisitions submitted only during the “From” and “To” dates indicated by the primary approver. Alternate approvers will not be able to approve older requisitions that may currently be in the primary approver’s Worklist.

Alternate approvers must approve all requisitions that are routed to them, as the requisitions will remain in their Worklist even after the date range expires.
Requisitions cannot be transferred from one approver’s Worklist to another.

This function does not apply to the Credit Card module.

  1. Log in to CUNYfirst.
  2. Navigate to Financials Supply Chain > My System Profile
  3. In the “Alternate User” section, enter or look up the alternate approver’s Employee ID.
  4. To look up another user’s Employee ID:
    1. Click the magnifying glass icon (Magnifying Glass Icon ) next to the “Alternate User ID” field.
    2. In the “Search By: User ID” section, change “User ID” to “Description.”
    3. Type the user’s name and click “Look Up.” His or her name will appear in the area below the text box. It is possible to search by first name (e.g., John) or first name and last name (e.g., John Smith). To search by last name only, the name must be preceded by a percentage sign (e.g., %Smith).
    4. Click the User ID.
  5. Enter the “From” and “To” dates.
  6. Click “Save” at the bottom of the screen.

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