On the add/drop deadline of each session, waitlists are purged (deleted) by the Office of the Registrar. About a week before, Chairs are emailed to inform them of the purge and to encourage that they run the report below.
Running Waitlist Report will allow Chairs to determine how many students are waitlisted for their various courses. Using this data, it can be decided if you wish to add seats to the section (by submitting a case via eCSP) or grant permission to allow students to enroll.
Instructions
To run the Waitlist Report, follow the steps below.
Running this report requires the use of a personal Access-code. The Office of the Registrar does not have access to create or reset access codes. If you have any issues with your access-code, reach out to ITS for support.
- Log into BC WebCentral.
- Click on E-services on the left hand side menu.
- Under Restricted Administrative Applications, click DWWI – Data Warehouse Web Interface.
- Enter your Access-code, then click Submit.
- Make sure that the Data Source on the left is set to SALI (Student Analytical Learning Interface).
- Under Select Report, chose the Waitlist – Main Report option. Your selected options should look like this.
The report columns and filters will automatically load on the right side of the screen.
- To drill down on your department’s classes, you only need to set two filters: Term and Subject.
- To set the Term filter, press the respective Filter button under the Set/Clear Filter column on the right.
- Select the term you wish to pull data for. Then press the Set Filter button.
- Repeat this step for the Subject filter.
Your selected filters will now appear in the Filter Criteria column. You may repeat this for any other filter, if desired.
In addition to setting more filters, you may de-select columns by unchecking them on the left-hand side, if desired. This will hide them from the report results.
- To view results, press the Preview in New Tab button on the bottom of the page.
The results will load in a new tab on your browser. You will see a variety of information depending on the columns selected.
- Click on the Export button to download this file to Excel.
How To Use This Data
Departments can use this data to determine if they would like to:
- Create new sections to accommodate students in the waitlist
- Give students permission to enroll via over tally into a closed section
- Help forecast how many sections may be required/needed in a future semester