Effective Spring 2025, faculty may submit grade changes and WN reversals directly in CUNYfirst via their Faculty Center. All faculty will be required to submit grade changes through this new process starting Summer 2025. This new form replaces the non-INC Grade Change and INC Grade Change forms.
The BC Portal (Web Central) queue for Grade Changes ((non-INC) and INC Grade Changes) and WN Reversals will be no longer be accessible past May 16, 2025.
Effective Summer 2025, faculty may now also Add WNs for students that have not attended. This must be done prior to grade rosters opening. See How to: Add Withdrawal Non-Attendance (WN) Grade Request for instructions.
Resources
• Notifications (Request Emails) | How to: Review Your Personal Details in Employee Self Service (set your preferred email)
• Workflow
• Updating an Existing Request | Video Walkthrough
• Viewing Previous Submissions | Video Walkthrough
• Submission Logs
Rollout and Timeline
Highlighted Changes
Grade Changes
Below are the key differences between the old and new WN Reversal processes.
| Process | BC Portal (OLD) | CUNYfirst (NEW) |
|---|---|---|
| Submission | Requests are submitted only by the department chair or designee | Requests are submitted by the faculty teaching the course (must be assigned as faculty with grading access in the course schedule) Requests may be submitted on behalf of the faculty by the chair or designee |
| Form Usage | Two, distinct forms are used to manage the deadlines for each request type: – Non-INC Grade Changes (available up to one year after grade is initially posted) – INC Grade Change form (available up to the next fall/spring semester, respectively) | One grade change form to be used with respective due dates pre-configured on the back end |
| Timeline to submit requests | Requests can be submitted 2-3 days after grades are posted (day after grade roster due date) | Requests can be submitted immediately after grades are posted |
| Editing/Modification of Requests | Requests may not be edited after submission | Requests may be edited by the requestor (faculty) prior to approval Requests may be sent back to the requestor (faculty) for edits, if appropriate |
| Workflow | Requests are sent immediately to the Registrar for processing | Requests are sent to Chairs (or designees) to approve, then sent to the Registrar for processing |
| Timeline to process requests | Requests are processed manually, within 5-7 business days after submission | Processing of grade changes are automated, and can be processed within 1-2 business days |
WN Reversals
Below are the key differences between the current new WN Reversal processes.
| Process | BC Portal (OLD) | CUNYfirst (NEW) |
|---|---|---|
| Submission | Requests are submitted only by the department chair or designee | Requests are submitted only by the faculty teaching the course (must be assigned as faculty with grading access in the course schedule) |
| Timeline to submit requests | Requests can be submitted 2-3 days after WNs are posted (day after VOE due date) | Requests can be submitted immediately after WNs are posted |
| Editing/Modification of Requests | Requests may not be edited after submission | Requests may be edited by the requestor (faculty) prior to approval Requests may be sent back to the requestor (faculty) for edits, if appropriate |
| Workflow | Requests are sent immediately to the Registrar for processing | Requests are sent to Chairs (or designees) to approve, then sent to the Registrar for processing |
| Timeline to process requests | Requests are processed manually, within 5-7 business days after submission | Processing of WN Reversals are automated, and can be processed within 1-2 business days |
Access in the New Request Form
| Role | Administration of Access |
|---|---|
| Faculty | Faculty are automatically assigned access to submit Grade Changes and WN Requests for the classes they teach as long as they are attached to the course schedule with grading access |
| Chairs/Program Directors | All Chairs/Program Directors as of 1/30/2025 have access to approve/deny Grade Changes and WN Reversals for courses under their purview Chairs/Program directors may submit Grade Changes on behalf of their faculty, but may not submit a WN Reversal for other faculty |
| Chair Designee | A request will be sent to all Chairs/Program Directors to request a list of any faculty or administrative staff that will assist with the approval process. Access allocation will begin in March 2025. |
Contact Us
Have questions? If you need any support on this process, please contact us at registrar@brooklyn.cuny.edu or call the Registrar Faculty Support line at 718-951-5000 (ext. 3390) during our office hours.