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  6. How to: Enroll, Swap, and Drop Students from Classes Using Quick Enroll
  1. Home
  2. Academics and Faculty Info
  3. Registrar
  4. Registrar Chair Handbook
  5. How To
  6. How to: Enroll, Swap, and Drop Students from Classes Using Quick Enroll

How to: Enroll, Swap, and Drop Students from Classes Using Quick Enroll

Advisors and departments can support student enrollment by enrolling, swapping, and dropping them from classes via Quick Enroll.

Please note that these transactions cannot be done year round and can only be done within a term’s enrollment period. For more information on when registration begins for a particular term, please review the Academic Calendar.

Departments can also grant students permission to enroll in classes. This will allow students to enroll on their own based on various overrides (e.g., pre-requisites or department consent). For more information, visit How to: Enter CUNYfirst Class Permissions.

Instructions

To access Quick Enroll, follow the steps below.

  • Log into CUNYfirst.
  • Click on the compass icon on the top right hand corner of the screen to open the NavBar.
  • Click on Navigator.
  • Follow the navigation below to get to the Quick Enroll page.

Campus Solutions > Records and Enrollment > Enroll Students > Quick Enroll a Student

  • Under Add a New Value, enter the required fields. Then, click Add.
    • CUNYfirst ID (EMPL ID)
    • Career (UGRD or GRAD)
    • Academic Institution: BKL01
    • Term

For assistance with determining term codes, visit this page!

Enroll

  • To enroll a student, set the Action to Enroll.
  • Enter the Class Nbr and press tab on your keyboard to load the class information. If you do not know the Class Nbr, use the magnifying glass to locate it.
  • If you need to select any overrides, navigate to the General Overrides and/or Class Overrides tabs.

    If necessary, check off the appropriate override(s). Common ones are defined below. You may select multiple overrides, if needed.
TabOverrideUse to…
General OverridesCareerAllow an undergraduate student to enroll in a graduate section and vice versa
General OverridesRequisitesAllow a student to enroll in a course who does not meet pre- or co-requisite requirements
Class OverridesClosed ClassAllow a student to enroll in a closed section
Class OverridesClass PermissionGive departmental (or instructor) permission to enroll or drop a student from a section

Depending on your role, the overrides you have access to will vary.

  • If needed, click on the plus sign (+) to add another section. Repeat the steps above, as needed.
  • When done, click Submit.

The status will change to one of three values:

  • Success: The transaction was successfully processed and the student was enrolled.
  • Messages: The transaction was successfully processed and the student was enrolled, but there is an added note (e.g., the student is repeating the course).
  • Error: The transaction was not successfully processed and the student was not registered into the course (e.g., student has surpassed allowed credits for the term). Please see the error message for further explanation.

If you are unsure of what an error message means, send an email to registrar@brooklyn.cuny.edu with the student’s CUNYfirst ID number, term, and Request ID).

Swap Courses

  • To swap a student from one course to another, set the Action to Swap Courses.
  • Under Class Nbr, use the magnifying glass to view the courses that the student is enrolled in. Click on the checkmark next to the course you want to swap the student out of.
  • Under Change To, enter the Class Nbr and press tab on your keyboard to load the class information. If you do not know the Class Nbr, use the magnifying glass to locate it.
  • If you need to select any overrides, navigate to the General Overrides and/or Class Overrides tabs.

    If necessary, check off the appropriate override(s). Common ones are defined below. You may select multiple overrides, if needed.
TabOverrideUse to…
General OverridesCareerAllow an undergraduate student to enroll in a graduate section and vice versa
General OverridesRequisitesAllow a student to enroll in a course who does not meet pre- or co-requisite requirements
Class OverridesClosed ClassAllow a student to enroll in a closed section
Class OverridesClass PermissionGive departmental (or instructor) permission to enroll or drop a student from a section

Depending on your role, the overrides you have access to will vary.

  • When done, click Submit.

The status will change to one of three values:

  • Success: The transaction was successfully processed and the student was swapped into the new course.
  • Messages: The transaction was successfully processed and the student was swapped into the new course, but there is an added note (e.g., the student is repeating the course).
  • Error: The transaction was not successfully processed and the student was not swapped into the new course (e.g., student has surpassed allowed credits for the term). Please see the error message for further explanation.

If you are unsure of what an error message means, send an email to registrar@brooklyn.cuny.edu with the student’s CUNYfirst ID number, term, and Request ID).

Drop

  • To drop a student from a course , set the Action to Drop.
  • Under Class Nbr, use the magnifying glass to view the courses that the student is enrolled in. Click on the checkmark next to the course you want to drop the student from.
  • If you need to select any overrides, navigate to the General Overrides and/or Class Overrides tabs.

    If necessary, check off the appropriate override(s). Common ones are defined below. You may select multiple overrides, if needed.
TabOverrideUse to…
Class OverridesClass PermissionGive departmental (or instructor) permission to enroll or drop a student from a section

Depending on your role, the overrides you have access to will vary.

  • When done, click Submit.

The status will change to one of three values:

  • Success: The transaction was successfully processed and the student was dropped.
  • Messages: The transaction was successfully processed and the student was dropped, but there is an added note (e.g., the student was given a W).
  • Error: The transaction was not successfully processed and the student was not dropped from the course (e.g., student needs department permission). Please see the error message for further explanation.

If you are unsure of what an error message means, send an email to registrar@brooklyn.cuny.edu with the student’s CUNYfirst ID number, term, and Request ID).

Access Requests
If you have questions regarding enrollment access, please reach out to us for support.
Contact Us
If you have any questions about your enrolling, swapping, or dropping students from classes, please reach out to us at registrar@brooklyn.cuny.edu for support.

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